Transparency Information

Local authorities must publish details of each individual item of expenditure that exceeds £500. This includes items of expenditure, consistent with Local Government Association guidance. This must be published quarterly. Yateley Town Council chooses to publish it monthly. The latest data for 2025-26 is below.

Older statements can be found on Expenditure Reports.

Publish details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000. Publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000. This must be published quarterly. Contract details are published in the minutes when approved and the latest available list of contracts over £1,000 is below.

Older lists of contractors can be found here.

The code requires that local authorities must publish details of every transaction on a Government Procurement Card.

Yateley Town Council does not use a Government Procurement Card and therefore has no information to publish.

Local authorities must publish details of all land and building assets. This must be published annually. The latest Asset Register is below.

Older documents can be found under Asset Register.

Local authorities must publish details on the value of social housing assets within local authorities Housing Revenue Account. This must be published annually.

The Town Council does not hold any Social Housing Assets.

Publish details of all grants to voluntary, community and social enterprise organisations.

The Town Council’s Grant Funding Policy can be found below, along with Grants Awarded.

Publish an organisation chart covering staff in the top three levels of the organisation. This must be published annually.

The Town Council currently employees 10 members of staff.

This must be published annually.

The Town Council does not have any Trade Union representatives.

Local authorities must publish on their website, or place a link on their website to this data if published elsewhere: a breakdown of income and expenditure on the authority’s parking account, and a breakdown of how the authority has spent a surplus on its parking account. This must be published annually.

The Town Council does not have a parking account.

Local authorities must publish the number of marked out controlled on and off-street parking spaces within their area, or an estimate of the number of spaces where controlled parking space is not marked out in individual parking bays or spaces. This must be published annually.

The Town Council does not control any parking in Yateley.

The Town Council is required to publish details of any senior employees (including job descriptions, responsibilities, budgets, and number of staff) earning over £50,000 per annum. This must be published annually.

In 2025-26, 1 member of staff falls into this category, and their remuneration falls into the £50,000 to £55,000 band. Details of the role, responsibility, budget and number of staff can be found below.

2015 Transparency code information relating to the Town Clerk: 

48. Local authorities are already required to publish, under the Accounts and Audit Regulations 2015:

• the number of employees whose remuneration in that year was at least £50,000 in brackets of £5,000

• details of remuneration and job title of certain senior employees whose salary is at least £50,000, and

• employees whose salaries are £150,000 or more must also be identified by name

49. In addition to this requirement, local authorities must place a link on their website to these published data or place the data itself on their website, together with a list of responsibilities (for example, the services and functions they are responsible for, budget held and number of staff) and details of bonuses and ‘benefits-in-kind’, for all employees whose salary exceeds £50,000. The key differences between the requirements under this Code and the Regulations referred to above is the addition of a list of responsibilities, the inclusion of bonus details for all senior employees whose salary exceeds £50,000 and publication of the data on the authority’s website.

Role Profile:

Job Title: Town Clerk and Responsible Financial Officer

Reports to: The Council

Responsible for: The overall leadership and management of the Town Council’s democratic and business delivery.

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Job Purpose:

As the head of the organisation, the Town Clerk has overall responsibility for all aspects of the Council’s democratic and business responsibilities, ensuring the Council’s delivery is both legal and in the best interests of its residents. The Town Clerk is the designated Head of the Paid Service and the “Proper Officer” of the Council, responsible for advising the Council on its work, ensuring its decisions are lawful, and managing the implementation of those decisions. The role is entirely apolitical.

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Principal Accountabilities:

1. Main Responsibilities/Accountabilities:
   • To advise, guide and develop, in conjunction with Councillors, Town Council policy and be responsible for the effective execution of all policy decisions of the Town Council.
   • To manage and promote all aspects of the Town Council and the services it provides, administer the Town Council’s affairs and ensure the efficient running of all Town Council facilities.
   • To represent the Town Council wherever necessary at official functions. The Town Clerk will act as an ambassador for the Town Council as required and when engaging with the general public and local residents.
   • To manage all Town Council employees. The Town Clerk will supervise and motivate all other members of staff as their line manager and will ensure that all staffing and employment matters are properly dealt with.
   • As the Responsible Financial Officer, the Town Clerk will be ultimately responsible for regular budget monitoring, preparation of management accounts, month-end processes, VAT returns, and the staff payroll. The Town Clerk will also be expected to investigate sources of additional funding for the development of services and increasing the Town Council’s income.
   • The Town Clerk will ensure all Town Council and committee meetings are serviced.
   • The Town Clerk will make him or herself available to councillors and members of the public seeking advice and guidance on local council matters.
   • The Town Clerk will carry out any additional task or functions as decided by the Town Council.
   • The role of the Town Clerk will change and develop as the needs of the community change and as the role of local councils change. It follows that the Town Clerk will be expected to be proactive, highly flexible and able to respond to change. In particular, the Town Clerk will be expected to build relationships with outside bodies to identify new opportunities and initiatives that improve the town.

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Budget Responsibility:

Individual purchases within an agreed budget for that type of expenditure may be authorised by:

• The Town Clerk, under delegated authority, for any items below £5,000 excluding VAT.

Staff Responsibilities:

The Town Clerk has direct responsibility for 9 members of staff, and overall responsibility for all employees of the town council.

Bonuses and Benefits in Kind:

The Town Clerk’s remuneration has not included any bonuses or benefits in kind in the last year. 

The code requires that local authorities must publish the following information about their counter fraud work:

• Number of occasions they use powers under the Prevention of Social Housing Fraud (Power to Require Information) (England) Regulations 2014, or similar powers
• Total number (absolute and full time equivalent) of employees undertaking investigations and prosecutions of fraud
• Total number (absolute and full time equivalent) of professionally accredited counter fraud specialists
• Total amount spent by the authority on the investigation and prosecution of fraud
• Total number of fraud cases investigated

Yateley Town Council has no staff members undertaking fraud investigation work and therefore has no information to publish.

Local authorities must publish details of their existing waste collection contracts at the point they first publish quarterly contract information. This is a one-off publication.

Yateley Town Council has waste collection contracts in place with:

Chambers Waste Management plc

Local authorities must publish their Constitution on their website. This must be published annually.

The Council’s business is governed by Standing Orders, the latest of which is below.

The Council’s financial management is governed by Financial Regulations which is below.

The transparency code requires that local authorities must publish the pay multiple on their website, defined as the ratio between the highest paid taxable earnings for the given year (including base salary, variable pay, bonuses, allowances and the cash value of any benefits-in-kind) and the median earnings figure of the whole of the authority’s workforce.
The measure must:

• Cover all the elements of remuneration that can be valued
• Use the median earnings figure as the denominator, which should be that of all
  employees of the local authority on a fixed date each year, coinciding with
  reporting at the end of the financial year
• Exclude changes in pension benefits, which due to their variety and complexity
  cannot be accurately included in a pay multiple disclosure

Yateley Town Council’s pay multiple as of 31st March 2026 is 1.82

The following Town Councillors claim a Member’s Allowance of £535.68 per annum for 2025/26 (which represents 10% of the Hart District Council Basic allowance, subject to tax and NI):

Cllr Gerry Crisp

Cllr Mark Griffin

Cllr Bob Harward

Cllr Pam Phelps-Jones

Cllr Mark Vernon

Cllr Julia Wedlock

The table below shows the Required and Attended statistics for each Councillor between 1st May 2025 and 30th April 2026

Councillor Name	Total Meeting Required	Total Meeting Attendance	Total Meeting Attendance %	Full Council Meeting Attendance %	Environment Meeting Attendance %	Personnel Meeting Attendance %	Finance & Policy Meeting Attendance %	Planning Meeting Attendance %
Cllr Stuart Bailey	17	12	70.6%	75.0%	N/A	N/A	66.7%	N/A
Cllr Graham Cockarill	23	19	82.6%	87.5%	100.0%	N/A	66.7%	N/A
Cllr Gerry Crisp	14	4	28.6%	37.5%	16.7%	N/A	N/A	N/A
Cllr Alex Drage	14	14	100.0%	100.0%	100.0%	N/A	N/A	N/A
Cllr Greg Easterbrook	44	25	56.8%	75.0%	N/A	80.00%	55.6%	45.5%
Cllr Mark Griffin	25	18	72.0%	87.5%	N/A	80.00%	N/A	N/A
Cllr Bob Harward	50	19	38.0%	37.5%	0.0%	40.00%	22.2%	54.5%
Cllr Mark Higgins	23	18	78.3%	100.0%	50.0%	N/A	77.8%	N/A
Cllr Nicky Jones	23	2	8.7%	0.0%	33.3%	N/A	0.0%	N/A
Cllr Pam Phelps-Jones	14	13	92.9%	87.5%	100.0%	N/A	N/A	N/A
Cllr Tony Spencer	41	35	85.4%	75.0%	100.0%	60.00%	N/A	90.9%
Cllr Mark Vernon	17	13	76.5%	87.5%	N/A	N/A	66.7%	N/A
Cllr Julia Wedlock	36	29	80.6%	87.5%	66.7%	N/A	N/A	81.8%

Explanation of the statistics columns:

Required – number of meetings expected to attend

Attended – number of meetings attended

N/A – Not on Committee